The Hidden Cost of Fragmented Wound Care Operations
Running a wound care practice today means managing a lot of moving parts: multiple product vendors, insurance verification steps, shipment tracking, documentation, and ongoing compliance needs. When those workflows live across different portals and spreadsheets, day-to-day operations can become harder than they need to be.
For many practices, fragmentation tends to create predictable problems:
- •Staff time gets pulled into repetitive admin work
- •Orders can stall while teams chase missing information
- •Documentation and audit readiness can become harder to maintain consistently
- •Patients may experience delays when approvals and products take longer to coordinate
V3 Biomedical was built to reduce that friction by bringing key operational workflows into one platform.
What Makes V3 Biomed Different
V3 Biomedical is designed as an operational workflow platform, not just a documentation tool. It was built by people who understand wound care and the practical realities of procurement, verification, and compliance day-to-day.
Founded in 2017 by Clint and Bill Cochrane after their own experiences that led them into regenerative medicine and biologics, V3 Biomedical grew into a team with decades of combined experience across healthcare operations, biomedical, device, and software, grounded in a faith-led value system. Those building blocks shaped a platform centered on one driving mission: find a way to Help People Heal. Learn more about our story.
The platform focuses on simplifying the workflows that tend to create the most drag for practices: product access, verification steps, order and shipment visibility, invoice management, and audit-friendly record keeping.
Centralized Product Access: One Platform, 70+ Brands
One of the biggest operational headaches in wound care is managing multiple suppliers. Different ordering workflows, different reps, and different processes can add unnecessary complexity, especially when your team is coordinating across several manufacturers.
V3 helps reduce that overhead by providing access to:
- •70+ wound care brands across advanced CTP and conservative care categories
- •Placental membrane options (single, dual, tri, and quad layer)
- •Platelet-based technologies
- •Acellular dermal matrices across multiple sizing options
- •Conservative Care including collagen kits
- •Advanced Debridement Devices & Equipment
- •Compounded Medications
- •And more
All through a single platform, with unified ordering and tracking. You keep full clinical control over product selection. V3 focuses on making the operational side faster, clearer, and easier to manage.
Insurance Verification Support That Reduces Delays
Insurance verification is often a bottleneck in wound care. Traditional processes can require phone calls, faxes, and follow-ups, and coverage clarity may not come quickly.
V3 helps streamline this by supporting:
- •Instant eligibility checks for active coverage and plan-level details
- •Seamless workflows for IVR submission and benefit verification summaries
- •Captured verification artifacts that can be referenced later for continuity and audit readiness
This can help practices move forward with more confidence, reduce surprises downstream, and shorten the time between evaluation and treatment planning.
Unified Ordering and Live Shipment Tracking
When orders are placed across multiple vendors, it becomes difficult to provide accurate delivery expectations or track status without switching between portals.
V3 centralizes order execution with:
- •One ordering interface across supported manufacturers
- •Live shipment tracking integrated with major carriers (e.g., FedEx and UPS)
- •Delivery visibility that helps practices plan visits and scheduling more reliably
- •Complete order history tied to the patient workflow (when applicable)
Less portal-hopping. More clarity—one view of what was ordered, where it is, and when it's expected to arrive.
Invoice Management and Payment Workflows
A major operational gap in wound care software is what happens after the product ships: invoice execution and reconciliation.
V3 includes a dedicated invoice workspace that can help practices:
- •Track product invoices associated with orders placed through the platform
- •View invoice status clearly (paid, due, past due, days aging)
- •Pay invoices natively in-platform (exclusive to our Core Portfolio)
- •See invoice-level detail, including the original order, item identifiers/serial IDs (when applicable), and patient association (when applicable)
This matters because many practices align invoice payment timing to reimbursements that arrive outside the platform (bank deposits). Having invoice context tied directly to the order and items can reduce confusion, reduce missed payments, and cut time spent chasing details.
Built-In Compliance Support and Audit Trails
Compliance in wound care is not optional. Documentation and workflow consistency matter more than ever, especially as payer scrutiny increases.
V3 is designed to support audit readiness with:
- •System audit trails logging key actions (verification steps, orders, and related workflow artifacts)
- •Workflow checkpoints that help teams capture needed information consistently
- •Secure storage and access controls aligned with HIPAA expectations
- •The ability to coordinate with external compliance partners when needed
Important note: Software can support compliance, but compliance ultimately depends on clinical execution and documentation quality.
What Streamlined Operations Can Improve
The benefits of unifying workflows are practical:
- •Staff spend less time switching tools and chasing status updates
- •Fewer delays caused by missing information
- •Improved internal visibility (orders, shipments, invoices, verification)
- •Cleaner operational records that support continuity and audit response
Where you see ROI depends on your current workflow and baseline. Practices often look at:
- •Reduction in repetitive administrative work (often up to 75% depending on baseline and workflow)
- •Fewer preventable delays and rework
- •Better coordination of product flow, invoices, and verification artifacts
- •Improved confidence in compliance-related documentation support
Real Support From Real People
Technology is only useful if your team can run it confidently. V3 provides a dedicated support experience with people who understand wound care operations.
Our Texas-based team includes:
- •Account support that's ready to help you succeed
- •Product specialists familiar with advanced and conservative care categories
- •Technical support for platform usage and troubleshooting
- •Onboarding assistance designed to get practices productive quickly
Use Cases: Who Benefits From V3
Mobile Wound Care Practices
Mobile teams need access to workflows at the point of care. V3 is designed to support access to verification steps, order placement, and patient-related workflow visibility from anywhere.
In-Office Clinics
Clinic staff often carry the admin burden. V3 helps consolidate verification, ordering, invoice tracking, and workflow artifacts in one place to reduce operational drag.
Specialty Providers & Clinics
Whether podiatry, vascular, dermatology, or multi-specialty wound clinics, V3 is designed to complement workflows and reduce fragmented execution.
Getting Started
Implementation does not need to be a months-long project. V3 is designed for relatively fast deployment, depending on practice complexity and integration needs.
A typical onboarding flow:
- Discovery call to understand your workflows and goals
- Platform setup including manufacturer agreements and configuration
- Team training (often a short guided session, then role-based follow-up)
- Go live with ongoing support and optimization
The Future of Wound Care Management
Wound care is evolving: requirements are increasing, expectations are rising, and practices are being pushed to deliver more efficient care with fewer resources.
Platforms that unify workflows and reduce fragmentation will be better positioned to adapt over time, especially as more advanced capabilities become available across the market. If you're evaluating platforms, start with workflows, not feature checklists. Learn more in our complete guide to wound care management software.
See V3 in Action
To find out if V3 Biomedical is the right fit for your practice, you can schedule a personalized demo with our team.
No pressure, no obligation. We'll walk through how V3 can support ordering, verification workflows, shipment visibility, invoice management, and compliance-related operational records.
Ready to bring more order to your wound care operations? Request a demo.
